We are committed to protecting your privacy and operating the Service in line with relevant legal requirements, including frameworks such as GDPR, CCPA/CPRA, and other applicable privacy and employment data regulations where required.
Information We Collect
We collect account and organization information you provide directly, including names, work email addresses, company details, billing information, and support communications.
Depending on how you use Bolt HRM, we may also process HR data such as employee profiles, attendance records, leave requests, payroll-related data, onboarding documents, and role assignments.
We collect technical and usage information such as IP address, device/browser metadata, authentication logs, and product interaction data needed to operate and secure the Service.
How We Use Information
We use personal information to provide, maintain, and improve Bolt HRM; process subscriptions and payments; secure accounts; respond to support requests; and send important product or service notices.
We use HR data to deliver core platform features such as hiring workflows, onboarding task management, attendance and leave tracking, payroll processing support, and reporting.
We may use aggregated or de-identified data for analytics, capacity planning, and product development.
Legal Bases for Processing
Where applicable, we process personal data based on contractual necessity, legitimate interests, legal obligations, and consent, depending on the context of collection and applicable law.
Data Sharing and Disclosure
We may share information with trusted subprocessors and service providers that support infrastructure hosting, payments, analytics, customer support, communications, and security operations.
We may disclose information when required by law, to enforce our terms, or to protect the rights, security, and integrity of Bolt HRM, our customers, employees, and the public.
International Transfers
Bolt HRM may process data in multiple jurisdictions. When transferring personal data internationally, we implement appropriate safeguards in accordance with applicable data protection laws.
Data Retention
We retain personal information for as long as necessary to provide the Service, comply with legal and employment-related obligations, resolve disputes, and enforce agreements.
Retention periods vary by data type, account configuration, customer instructions, and applicable legal requirements.
Security Measures
We implement administrative, technical, and organizational safeguards designed to protect personal information, including role-based access controls, monitoring, encryption in transit and at rest, and incident response procedures.
No system is completely secure, but we continuously improve our controls to reduce risk and protect sensitive HR data.
Your Rights and Choices
Depending on your jurisdiction, you may have rights to access, correct, delete, restrict, or export personal information, and to object to certain processing activities.
You may also opt out of non-essential communications at any time. To exercise your rights, contact us using the details below. We will verify and respond in accordance with applicable law.
Children's Privacy
Bolt HRM is not directed to children under 13, and we do not knowingly collect personal information from children.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If material changes are made, we will provide notice through the Service or by other appropriate means.
Contact Us
If you have questions or requests regarding this Privacy Policy, contact us at privacy@bolthrm.com.